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How A lot Does Doc Administration Software program Value? 2023 Pricing Information


Obtain This Pricing Information As a PDF  

Pricing is likely one of the most necessary components in selecting any software program, particularly DMS (doc administration software program).

Some distributors present clear pricing info on their websites, whereas others choose to offer a specialised quote, as firms’ necessities for software program are inclined to range.

We’ve developed this pricing information to element pricing sorts, extra prices an organization wants to think about and pricing examples from fashionable DMS distributors.

What Is DMS?

Doc administration software program (DMS) is an digital resolution devoted to storing, monitoring and archiving information. It has a number of advantages for firms, together with diminished expense of storing paper, improved collaboration amongst customers, higher customer support and enhanced compliance with federal or regulatory mandates. Along with doc storage, different options of DMS programs are workflow administration, collaboration, imaging/seize, metadata and model management.

DMS Pricing Fashions

DMS distributors use two fashionable pricing fashions: subscription internet hosting plans (cloud) or perpetual licensing (on-premise). Right here’s a glance at every.

Subscription plans – When the seller hosts the software program on its servers (also referred to as Software program-as-a-Service), the corporate usually pays a month-to-month or annual subscription charge. That is useful for firms that don’t wish to host and keep their information. The usual pricing construction is per person, per 30 days, and is normally based mostly on the variety of workers who entry the software program. Most doc administration software program distributors supply scalable subscription plans which are based mostly on the variety of customers and the forms of options which are included in every plan.

Perpetual licensing – With perpetual licensing, the corporate hosts the information by itself servers, so it solely must pay for the software program upfront. It might pay a recurring value, usually yearly, for upkeep or assist. Perpetual licensing is a sexy possibility for companies which are involved with information safety or have advanced wants (e.g., giant organizations).

Open Supply Software program

Some distributors supply open supply software program, the place the corporate downloads the seller’s supply code after which installs/modifies that code into their programs. Two notable distributors within the DMS market that present open supply options are LogicalDOC and OpenKM. Open supply options could be a problem in some circumstances, because the firm bears the price of internet hosting the software program and there are restricted buyer assist choices.

Further Prices To Take into account

Many companies are included within the authentic subscription or licensing worth. Nevertheless, some distributors might present different companies at extra prices, so firms might want to take that into consideration.

Implementation – Costs of implementation companies range by vendor and may embody entry to a devoted implementation specialist, set up, software program customization, information migration and integration to different software program (e.g., challenge administration options or accounting programs).

Coaching – Some distributors might embody primary coaching companies at no cost, whereas others supply them at an extra value, particularly if the coaching is completed on the consumer’s web site.

Help – Primary assist (e.g., data base, e-mail assist) is usually included within the worth. Nevertheless, some distributors supply non-obligatory superior assist, equivalent to entry to a devoted customer support supervisor.

DMS Vendor Pricing

We’ve in contrast pricing for some fashionable DMS options. There are numerous distributors available in the market that don’t publicly present pricing particulars, so that you’ll have to contact them immediately for a quote.

Field – Field has 5 pricing tiers for companies (billed yearly). The Starter tier accommodates three to 10 customers and prices $5 per person, per 30 days. It has a 100 GB file storage capability, 2 GB file sharing capability and cell gadget administration integration. The Enterprise tier prices $15 per person, per 30 days (requires a three-user minimal), and provides limitless storage, as much as 5 GB file sharing capability, the flexibility to handle bulk customers and the flexibility to avoid wasting as much as 50 variations of a file.

The Enterprise Plus tier is priced at $25 per person, per 30 days, and contains as much as 15 GB file sharing capability, limitless exterior collaborators, full content material visibility, full person exercise monitoring, and metadata and customized templates. The Enterprise tier prices $35 per person, per 30 days and has as much as 50 GB file sharing capability and extra safety features, equivalent to password enforcement, restriction of offline entry and multifactor authentication.

Lastly, the Enterprise Plus tier is a brand new plan that features all the options of the opposite plans, plus as much as 150 GB file sharing capability, limitless model historical past, enhanced assist companies and entry to the Field Platform, Field Protect and Field Governance options. Please contact Field immediately for a quote.

Contentverse – This software program is offered in two pricing packages: Skilled and Enterprise. Skilled prices $15 per person, per 30 days, and contains cell performance, superior search and workforce collaboration. Enterprise is priced at $33 per person, per 30 days and boasts extra options, equivalent to annotations and redactions, model management, integration to Microsoft Workplace and superior safety setup. The seller provides perpetual licenses. Please contact them for a quote.

Doc Locator – ColumbiaSoft provides two annual subscription pricing plans for Doc Locator: On-Premise ($41 per person, per 30 days) and Hosted $48 per person, per 30 days).

The instance pricing displays 15 or extra customers. ColumbiaSoft additionally supplies 4 licensing choices: named person (single person), devoted desktop, concurrent desktop and concurrent internet. Pricing for the choices is offered by quote.

There are extra charges for implementation and coaching companies. Please contact ColumbiaSoft immediately for these costs.

Dropbox Enterprise – Dropbox Enterprise consists of six plans. The Skilled plan prices $19.99 per 30 days for a single person ($16.58 per 30 days for single person if billed yearly) and contains 3 TB of storage and plenty of primary Dropbox options. There’s a separate plan, Dropbox One, that features eSignature performance for $31.99 per 30 days ($24.99 per 30 days if billed yearly).

The Normal plan prices $18 per person, per 30 days ($15 per person, per 30 days if billed yearly) and contains 5 TB of storage. There’s a separate plan, Normal + DocSend, that prices $83 per person, per 30 days ($50 per person, per 30 days if billed yearly) that features DocSend’s options (e.g., real-time doc analytics, a number of paperwork with a single hyperlink, e-mail verification). The Superior plan is priced at $30 per person, per 30 days ($24 per person, per 30 days if billed yearly) and has limitless storage. The Enterprise plan requires a quote. For particular options listed beneath every plan, head over to our Dropbox Enterprise pricing publish.

Evernote Groups – Evernote Groups prices $24.99 per person, per 30 days ($20.83 per person, per 30 days if billed yearly) and requires a minimal of two customers. It contains limitless collaboration areas and different Evernote options.

FileCenter – Firms can select from three plans: Normal ($100), Professional ($200) and Professional Plus ($300). The Normal version contains primary doc administration options, whereas the Professional version provides on e-mail file sending, single-click conversions to PDFs and tech assist. The Professional Plus supplies extra extra options, equivalent to automated web page cleanups and barcode assist.

The pricing above displays a single license. For multilicense alternatives, please contact the seller for a worth quote. The worth contains the primary 12 months of upkeep, however annual upkeep renewals value $25 (Normal), $50 (Professional) and $75 (Professional Plus).

Fluix – The Fluix Core plan is $30 per person, per 30 days, and requires a minimal of 10 customers. It contains many options, equivalent to annotations, workflows, digital signature, doc exercise monitoring and entry to a devoted Buyer Success Supervisor. Fluix provides a variety of add-on options, equivalent to Energy Analytics ($10 per person, per 30 days) and Conditional Logic ($5 per person, per 30 days).

GoCanvas – Customers can join a 10-day free trial after which choose any of the 2 pricing plans. The Important plan accommodates as much as three customers (extra could be added for an extra value). It contains options, equivalent to limitless types/submissions/information storage, real-time collaboration, autofill with preexisting information, the flexibility to seize and add photographs, offline entry, one free demo kind, precedence tech assist and a self-paced on-line onboarding program. GoCanvas provides analytics and integrations for an extra value.

The Elite plan accommodates as much as seven customers (extra could be added for an extra value). It contains all the options of the Important plan, plus buyer going through types, analytics, integrations, API, single sign-on, two free demo types and a devoted buyer onboarding program.

GoCanvas now not publishes its pricing, so please contact the seller for a quote.

Google Drive – Google Drive is free for particular person use. Nevertheless, enterprise can select from Google Workspace’s 4 pricing plans that embody Google Drive and different Google instruments. The Enterprise Starter plan prices $6 per person, per 30 days for as much as 30 GB of storage, video conferencing, and cellphone, e-mail and on-line assist. The Enterprise Normal plan is priced at $12 per person, per 30 days for as much as 2 TB of storage, video recording and as much as 150 members in video conferences. The Enterprise Plus plan prices $18 per person, per 30 days for as much as 5 TB of storage, attendance monitoring and as much as 250 members in video conferences, eDiscovery, information retention and superior endpoint administration. The Enterprise plan’s pricing is offered by quote solely, and contains extra options, equivalent to enhanced assist, limitless storage, noise cancellation and in-domain dwell streaming inside conferences and enterprise endpoint administration.

PaperPort – Kofax provides two PaperPort desktop software program merchandise with core doc administration options like PDF encryption, shared community folders and a Microsoft SharePoint connector. PaperPort 14.7 Skilled is geared towards small companies and prices $199 per unit. PaperPort 14.7 Enterprise helps bigger departments and organizations, however its pricing shouldn’t be out there publicly. Please contract Kofax for a quote.

pCloud – This software program has two pricing tiers: Premium and Premium Plus. The Premium tier prices $49.99 a 12 months and contains all of pCloud’s options, equivalent to 500 GB of storage. The Premium Plus tier is priced at $99.99 a 12 months and contains 2 TB of storage. pCloud provides a lifetime subscription the place customers will pay a one-time charge of $199 for Premium and $399 for Premium Plus and use the account for a lifetime. There’s additionally a brand new customized lifetime plan with 10 TB of storage for $1,190.

Pricing for pCloud Enterprise begins at $9.99 per person, per 30 days (month-to-month) or $7.99 per person, per 30 days (yearly). Please contact their gross sales workforce to study extra.

PinPoint – Pricing for PinPoint begins at $17 per person, per 30 days and relies on the variety of customers. Help, coaching, product updates and a devoted Account Supervisor are included within the worth. Contact LSSP immediately for a custom-made quote.

Zoho WorkDrive – Zoho Docs has a 15-day free trial, and there are three plans. The Starter plan prices $2.50 per person, per 30 days, has a 1 GB file add restrict and storage begins at 1 TB per workforce for as much as 10 customers. It contains many options, equivalent to workforce folders, granular entry controls, the Zoho Workplace Suite, cell entry, desktop sync, common content material search, an admin dashboard and comply with updates.

The Crew plan prices $4.50 per person, per 30 days, has a 5 GB file add restrict and storage begins at 3 TB per workforce for as much as 10 customers. It contains all the options of the Starter plan, plus limitless file versioning, a file exercise timeline and teams.

The Marketing strategy prices $9 per person, per 30 days, has a 50 GB file add restrict and storage begins at 5 TB per workforce for as much as 10 customers. It contains all the options of the Crew plan, plus customized branding, workforce folder exercise timeline, superior admin controls, customized information retention, full content material visibility, area verification, two-factor authentication and IP restriction.

Backside Line

The vast majority of the distributors that we’ve listed deploy the per-user/per-month pricing technique with completely different tiers that supply particular options. For firms, the hot button is to determine what number of customers will entry the software program, what options are needed versus good to have and the way the software program will probably be carried out (cloud versus on-premise). It’s additionally necessary to think about any extra charges for implementation, coaching or assist.

Should you’re in search of extra info on doc administration software program or wish to examine completely different distributors, we’ve reviewed greater than 25 options.

Obtain This Pricing Information As a PDF  

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